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Where to find your platforms iCal feeds

How to import your iCal links from different platforms

Admin 1

Last Update 2 months ago

IMPORTANT:


Please make sure the URL has either the word "ical" and or .ics within it or it ends with .ics, because other URL's will NOT work.


Only future reservations will be imported from source iCal providers.


In most cases, iCal connections synchronise only your source systems calendar's availability. No additional property data such as rates, listing descriptions, amenities, and other property information will not sync.


Any blocked dates in an imported iCal feed appear as reservations (sometimes labelled "Blocked")

  • If these dates are unblocked on the source platform, then they will be removed from the iCal feed without notification to GuestAdmin system.
  • You can delete these blocked dates should they arrive in our system.
  • Some iCal connections only sync actual bookings, not manually blocked dates but we cannot guarantee what external source systems send us.

Online Travel Agents (OTA's)

Airbnb - Active

  1. Log in to your Airbnb account.

  2. Click on "Host" and then click again on "Manage Listings".

  3. Select "Calendar" and "More" within the listing you want to get the calendar for.

  4. Click "Availability Settings" in the calendar view.

  5. In "Sync calendars" click on "Export Calendar".

  6. Copy the iCal link and Paste it into the iCal setting for the same property you have set up within GuestAdmin.


This will now create DRAFT bookings on the main bookings page automatically ready for you to convert from a DRAFT booking to a new LIVE booking.

Go through each booking and click on the “Actions” button and choose “convert to LIVE booking” and provider logo will then stay with this new LIVE booking so you know where it came from.

IMPORTANT NOTE:
Airbnb hosts can change the settings in Airbnb to determine what is pushed by Airbnb systems into their iCal feeds. Airbnb will present a "note" in your property calendars which looks like a "booking" event, so GuestAdmin system will read this and automatically create DRAFT bookings for Notes, blocked dates, etc, etc. So it is best that you only generate iCal feeds for your ACTUAL bookings only. Click here to access the Airbnb calendar & booking settings https://www.airbnb.com/help/topic/1330 

Booking.com - Active

  1. Log in to the booking.com area for owners/managers.

  2. Click on the "Calendar" or "Rates & Availability" tab and select "Sync calendars". This will redirect you to your calendar sync overview page.

  3. Click on "Add calendar" connection, then scroll down and click the "Skip" this step option.

  4. In the notification that appears, give your connection a name and then click the "Export Calendar" option.

  5. Copy the iCal link you can do this by clicking on Copy link.

  6. You then need to Paste it into the property settings within the GuestAdmin.

  7. After you have completed this, you need to go back to you owner/partner area and then click the "Done" option.


Should you need more help and guidance on how to export your booking.com iCal feeds, you can look at this link we have provided to their help system:

https://partner.booking.com/en-gb/help/rates-availability/extranet-calendar/syncing-your-bookingcom-calendar-third-party-calendars


This will now create DRAFT bookings on the main bookings page automatically ready for you to convert from a DRAFT booking to a new LIVE booking.

Go through each booking and click on the “Actions” button and choose “convert to LIVE booking” and provider logo will then stay with this new LIVE booking so you know where it came from.

TravelNest - Active

  1. Log into TravelNest.

  2. Click on calendar on the left hand side of the dashboard.

  3. Scroll down to 'additional calendar features'.

  4. Click on 'export calendar'.

  5. Click on 'copy link'.

  6. Click on close.

  7. Log into GuestAdmin via my.guestadmin.io/login

  8. Click on "Properties" in the main menu.

  9. Click on "Actions" button for each property.

  10. Click on "Import iCal".

  11. Select the appropriate booking platform from the drop down box in this case its TravelNest.

  12. Paste the link that was copied into  the box showing 'url ical'.

  13. Click on "Import iCal".


This will now create DRAFT bookings on the main bookings page automatically ready for you to convert from a DRAFT booking to a new LIVE booking.

Go through each booking and click on the “Actions” button and choose “convert to LIVE booking” and provider logo will then stay with this new LIVE booking so you know where it came from.

Your.Rentals - Active

  1. Log into your.rentals

  2. Click on calendars on the top line of the dashboard.

  3. Click on synchronise calendar.

  4. Click on 'I already manage a calendar on one or more channels, such as Airbnb'.

  5. Click on "Add" and select "Your.Rentals".

  6. Select "Add".

  7. Then against that entry click on "How to export".

  8. Click on "Allow events that were imported from another to be exported'.

  9. Click on "Copy link".

  10. Click on close.


  1. Log into GuestAdmin via my.guestadmin.io/login

  2. Click on "Properties" in the main menu.

  3. Click on "Actions" button on each property you want to add an iCal for.

  4. Click on "Import iCal".

  5. Select the appropriate booking platform in this case its "Your.Rentals" from the drop down box.

  6. Paste the link that was copied into the field where it shows 'url ical'.

  7. Click on "Import iCal".


This will now create DRAFT bookings on the main bookings page automatically ready for you to convert from a DRAFT booking to a new LIVE booking.

Go through each booking and click on the “Actions” button and choose “convert to LIVE booking” and provider logo will then stay with this new LIVE booking so you know where it came from.

Vrbo (HomeAway) - Active

  1. Log into your Vrbo account.

  2. Click on the "Import/Export" arrows image at the top right side and select the option to "Export Calendar".

  3. Copy the iCal link shown.

  4. Paste the iCal link you copied into the property settings within GuestAdmin where it says import iCal.

Within Vrbo you can only export your booking calendar if your listing is active.


This will now create DRAFT bookings on the main bookings page automatically ready for you to convert from a DRAFT booking to a new LIVE booking.

Go through each booking and click on the “Actions” button and choose “convert to LIVE booking” and provider logo will then stay with this new LIVE booking so you know where it came from.

Expedia - Active

  1. Log in to your Expedia Partner Central account.

  2. Select the "Room types & Rate plans" within the "Rooms & Rates" in the Menu.

  3. Click on the "Connect calendars" option.

  4. Select the room or unit you would like to connect with.

  5. Then go to "Export Expedia Group calendar" section and click "Create link".

  6. Then Copy the iCal link that is generated.

  7. Paste the iCal link you copied into the property settings within GuestAdmin where it says import iCal.


This will now create DRAFT bookings on the main bookings page automatically ready for you to convert from a DRAFT booking to a new LIVE booking.

Go through each booking and click on the “Actions” button and choose “convert to LIVE booking” and provider logo will then stay with this new LIVE booking so you know where it came from.

Micazu - Active

To get your Micazu iCal URL, you need to go into your property's settings on the Micazu platform, find the calendar synchronization section, and there you'll see a unique iCal link to copy and paste into other booking sites (like Airbnb, HomeAway) for two-way syncing of bookings.

You can export separate feeds for bookings and cleanings for each property to keep all calendars updated automatically. 

Here's the general process:

  1. Log in to your Micazu account and navigate to your property listings.
  2. Select the specific property you want to sync.
  3. Find the "Calendars" or "Sync Calendar" section, usually under "Properties".
  4. Locate the iCal export link; there might be separate links for bookings and cleaning schedules.
  5. Paste the iCal link you copied into the property settings within GuestAdmin where it says import iCal.

Holidu - Active

To get your Holidu iCal URL, you need to go into your Holidu Host Dashboard, find the Calendar or Settings section, look for Calendar Synchronization or iCal Import/Export.

Once there you'll find the specific URL to copy and paste into the GuestAdmin platform.

Holidu uses this link to keep your availability consistent across all channels, preventing double bookings.
 
Step-by-Step Guide:

  1. Log in: Access your Holidu Host Account.
  2. Navigate to Calendar: Find the "Calendar" or "Availability" section in your dashboard.
  3. Find Sync Settings: Look for options like "Calendar Synchronization," "Import/Export Calendar," or similar settings.
  4. Locate the Export Link: You'll see a unique URL (ending in .ics) for exporting your Holidu calendar. Copy this link.
  5. Paste the iCal link you copied into the property settings within GuestAdmin where it says import iCal.


Property Management System's (PMS)

 

Hostfully - Active

To export an iCal URL from your Hostfully calendar:


Detailed Steps:
  1. Access Calendar Tools: Log in to your Hostfully account and navigate to Calendar Tools.
  2. Select Property and Channel: Choose the specific property and channel for which you want to export the iCal.
  3. Find the Calendar Export: Select the "Calendar Export" tab.
  4. Configure Export Options (Optional): You can choose to include tentative reservations, bookings made outside of Hostfully, or guest information.
  5. Copy the iCal Link: Copy the iCal link provided on the screen.
  6. Use the iCal Link: Paste the copied iCal link into the relevant section of the other platform or app where you want to import the calendar.

HostAway - Active

When you generate an iCal link from your Hostaway listing, it can include:

  • Guest name
  • Reservation dates
  • Guest phone number
  • Number of guests
  • Total price
  • Length of stay (nights)
  • Booking channel
  • Check-in time (24-hour format)
  • Check-out time (24-hour format)

How to export reservations using iCal

  1. Go to your Hostaway Dashboard > Listings
  2. Click on the Get iCal button and copy the URL
  3. Use the URL with the import external reservations function that your rental channel supports
  4. iCal will include Financial Data if the file is generated from a user who has admin access.
    • If you generate the iCal from a user who does not have access to financial data, the iCal will not have that information either
    • iCal information will be generated according to the user's permissions

HostHub - Active

To export your Hosthub iCal URL, navigate to your Hosthub calendar settings, find the "Export Calendar" option, and copy the generated URL. This URL can then be imported into other platforms or applications that support iCal. Detailed Steps:


1. Access your Hosthub calendar:Log in to your Hosthub account and navigate to the calendar settings for the relevant rental property. 


2. Find the Export Calendar option:Look for an option labeled "Export Calendar," "iCal URL," or something similar within the calendar settings. 


3. The URL will be displayed or generated once you click the export option. Copy the URL. 


4. You can now paste this URL to import the bookings in this calendar into GuestAdmin system after you choose "HostHub" from the list of iCal synchronisation connections available. See above.

E4J Connect - Active

To export an iCal URL from e4jConnect (Vik Channel Manager), you typically go to the "Hotel - Room Relations" section, select your specific website room, and a pop-up will show the unique iCal export link for that listing to share with other platforms.

The general steps involve finding your property's calendar/listings in the e4jConnect dashboard, locating the specific unit, and copying the generated URL to sync availability with other sites like Airbnb or VRBO, as shown in this YouTube video and Zeevou's support page. 
Here's a general process based on common channel manager interfaces, including e4jConnect/Vik:

  1. Log in to your e4jConnect (or similar) dashboard.
  2. Navigate to your properties/listings: Look for a section like "Listings," "Properties," or "Hotel - Room Relations".
  3. Select the specific unit/room: Click on the name or settings for the individual property you want to export.
  4. Find the iCal export option: Within the unit's settings (often under a "Pricing & Availability" or "Connections" tab), you'll find the option to export or view the iCal link.
  5. Copy the URL: A pop-up or text box will display the unique iCal URL; copy this link.
  6. Paste the iCal link you copied into the property settings within GuestAdmin where it says import iCal.

AvaiBook - Active

To export your iCal URL from AvaiBook, go to the Channel Manager section, find the synchronization for the platform (like Rentalia or Vrbo), click on it, and you'll see the exportable iCal link to copy and use on other platforms for calendar sync.

You create a new sync for non-integrated portals, choose "iCal," select your accommodation, and AvaiBook provides the URL for you to paste elsewhere, allowing unidirectional or bidirectional updates. 

Step-by-Step Guide to Exporting Your iCal URL
  1. Log in to AvaiBook and navigate to the Channel Manager section.
  2. Select the Accommodation you want to sync.
  3. Create a New Synchronization if you haven't already for the external platform.
  4. Choose "iCal" as the connection type if it's a non-integrated portal.
  5. Set the Connection: Decide if it's unidirectional (AvaiBook sends) or bidirectional (sends and receives).
  6. Generate & Copy the URL: Click the button to get your unique iCal URL; copy this entire link.
  7. Paste the iCal link you copied into the property settings within GuestAdmin where it says import iCal.
     
If you closed the window without copying: Don't worry; the URL is saved! Just go back to the same sync in the Channel Manager, click on it, and you'll find the URL to copy. 

Avantio - Active

To export an iCal URL from Avantio (or similar property management software), you typically go to your Property Settings, find the Calendar Sync/Export section, enable the export, and then copy the generated URL from the text box, saving your changes afterwards to be sure data is always up to date.

The exact steps vary slightly by platform but usually involve finding "Calendar Export" under the specific property's settings and clicking "Export Calendar". 
Here's a general guide based on common software patterns:

  1. Navigate to Property Settings: Log in to your Avantio account and go to your list of properties.
  2. Select the Property: Choose the specific property for which you need the iCal link.
  3. Find Calendar Export: Look for sections like "Calendar," "Calendar Sync," "Import/Export," or "Channel Manager" settings for that property.
  4. Generate/Copy the Link: Click the "Export Calendar" button or similar option to create the unique iCal URL.
  5. Save Your Settings: Copy the URL from the provided text box and ensure you click "Save" to activate the export. 
  6. Paste the iCal link you copied into the property settings within GuestAdmin where it says import iCal.

OwnerRez - Active

To export an iCal URL from OwnerRez, go to Settings > Channels > Calendar Import/Export, select the Export tab, find your property, and copy the unique URL next to it to sync with GuestAdmin.

For a Specific Property (Custom Links):

  1. Select the specific property from your OwnerRez Properties list.
  2. Go to the Calendars tab, then Calendar Export.
  3. Click + Export Calendar to create a new custom link or the pencil icon to edit an existing one.
  4. Set your desired criteria (e.g., which listing sites to include/exclude) and save to generate the custom URL.
  5. Paste the iCal link you copied into the property settings within GuestAdmin where it says import iCal.

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